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The next board meeting is scheduled for Tuesday June 1st, 2004 at 7:00 pm at Glen Reed's house.



Agenda



BOARD OF DIRECTORS MEETING

AGENDA



June 1, 2004





I. CALL TO ORDER



II. ROLL CALL



III. APPROVAL OF THE MINUTES



Board to approve the minute from the May 11th, 2004 meeting.



IV. COMMITTEE REPORTS



Architectural

· Committee will provide an update on new projects.



Landscape

· Committee will provide an update on new projects.



V. FINANCIAL BUSINESS



· General Ledger - Director Gravlin will report on the first quarter financials.



VI. MANAGER’S REPORT



None.



VII. UNFINISHED BUSINESS



· 4WD fence – At the May meeting, the board approved the rental of a 6’ chain link fence to block access to the undeveloped area south of the ballpark. The fence has been installed. Lynn Houlihan and Larry Anderson have graciously agreed to maintain the fence. Business closed.



· Woodgate Court maintenance – Sierra Asphalt will resurface the court on Thursday, June 10th. An instructional flyer has been distributed to all residents on Woodgate Court and an email has been sent to all Sterling Pointe Property Owners.



· Vacant lot mowing – The resolution requiring reduction of fuel loads has gone out to all property owners. Business closed.





VIII. NEW BUSINESS



· Fine schedule – The updated fine schedule was distributed to all owners. The board would like to hear any comments on the revised schedule before voting on final approval.

· Board vacancy – Due to illness, Director Bill Rea has resigned and a replacement needs to be selected. Pending board approval, the process for filling the vacancy shall be:

o The board vacancy will be filled by election through written ballot (Bylaws section 3.10).

o Notification of the open nomination period will be mailed or hand delivered on Wednesday, June 2nd, 2004.

o Written nominations received or postmarked by Wednesday, June 9th, 2004 will be eligible for inclusion on the written ballot (section 4.01).

o Ballots will be mailed or hand delivered on Thursday, June 24th, 2004.

o Completed ballots received or postmarked by Thursday, July 1st, 2004 will be counted.

o In the event the number of responses does not meet the minimum requirements (Bylaws section 3.06 and 3.10), the board will appoint a replacement (Bylaws section 5.06).



X. OPEN FORUM



XI. NEXT MEETING



The next meeting of the Board of Directors is scheduled for 7:00 P.M., Tuesday, July 6th, 2004, at a location to be determined.



XII. ADJOURMENT